Kentucky Derby Festival Event Application

Do you have an Event you would like to be considered to be part of the Kentucky Derby Festival?

Please complete the following application to the best of your ability. All completed applications must be submitted by November 1st, to be considered for the upcoming season.

If there are questions regarding your submission you may be contacted to provide additional information.

Please note submission is not confirmation of inclusion for the upcoming Kentucky Derby Festival season.

Partner Event Fee

There is an Event Fee to be included as an Official Kentucky Derby Festival Event. The Kentucky Derby Festival defines a Partner Event as any event that is produced by or in conjunction with external producers/partners.

There is a tiered pricing structure which also includes co-branded pins:

$3,000 level (includes 500 co-branded pins)
$4,000 level (includes 700 co-branded pins)
$5,000 level (includes 900 co-branded pins)

This fee also covers the Event’s incorporation into the Festival’s Official Schedule, the Festival’s website, and an event banner, as well as other promotion as part of being an Official Event of the Kentucky Derby Festival.

Click here for the Kentucky Derby Festival New Event Application Process and Criteria.

2025 New Event Application

Step 1 of 2 - Contact Information

Event Information
Event Name*
Name of producing individual or organization*
Contact name*
First Last
Phone*
Email*
Address*
Street Address Address Line 2 City State ZIP Code
Proposed Event Date(s)
Proposed Times
Location
Please give a description and/or history of the event.
Briefly tell us about the group producing this event. (Is it Private/Public, profit or non-profit? What is the purpose or mission of the organization?)
Event History and Attendance
To your knowledge, has an event of this type ever been produced in the community by you, your organization or any other organization?
Has this event been part of the Kentucky Derby Festival in the past??
Anticipated Attendance
Do you anticipate a charge for admission?
Amount
Audience or attendees expected? Does the event target a specific demographic or community? (Ex. Kids/adults, families/singles, BIPOC, LGBTQ+, Russell neighborhoods, The Highlands, etc.)
Is this event open to the general public? (i.e. as a participant or spectator or both)? Please provide a brief explanation.
What Is the anticipated benefit of this event to the Community? (i.e. Entertainment, Economic Impact To Area Businesses, etc.)

Save and Continue Later

Event Staffing & Volunteers
How will the event be staffed? Will your organization be exclusively responsible for recruiting and training volunteers?
Will any staffing (Volunteer Or Professional) assistance be requested from the Kentucky Derby Festival?
Event Fees & Sponsors
There is an Event Fee to be included as an Official Kentucky Derby Festival Event. The Kentucky Derby Festival defines a Partner Event as any event that is produced by or in conjunction with external producers/partners.

The fee is part of a tiered pricing structure, which also includes co-branded pins: $3,000 level (includes 500 co-branded pins); $4,000 level (includes 700 co-branded pins); $5,000 level (includes 900 co-branded pins).

This fee also covers the Event’s incorporation into the Festival’s Official Schedule, the Festival’s website, and an event banner, as well as other promotion as part of being an Official Event of the Kentucky Derby Festival.
Do you need financial assistance with the Event Fee?
How much financial assistance will you need? Please provide specifics below.
All sponsorships including monetary and in-kind sponsorship must be coordinated in conjunction with Kentucky Derby Festival.
Will the event have corporate sponsorship? If so, please list each sponsor and their projected financial or in-kind commitment.
If the event does not currently have corporate sponsorship, does sponsorship need to be developed in order for the event to meet its budgetary objectives? If so, what type (Monetary, In-Kind Or Both) of sponsorship and what levels of sponsorship need to be secured?
Please list any corporations or organizations that you have identified or would like to target as potential corporate sponsors.
Terms and Conditions*
All information enclosed is accurate to the best of my ability at this time and I have read and understand the Kentucky Derby Festival New Event Application Process and Criteria .
Name
This field is for validation purposes and should be left unchanged.

Save and Continue Later

If certain information is not currently known, please indicate by denoting “unknown” (i.e., location, sponsors, budget…).

Submissions will be considered by the New Events and Review Committee.